2003 Annual Report
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Schedule F - Administrator's Expenses
To the Joint Committee of the 1986 – 1990 Hepatitis
C Fund
Re: Administrator's Expenses
We have performed the procedures listed below in connection
with the expenses incurred by the Garden City Group Canada,
a division of Crawford Canada (" the Administrator")
as administrator of the 1986 -1990 Hepatitis C Fund for the
year ended March 31, 2003 and their June 2002 budget in the
amount of $3,874,054 (excluding Goods and Services Tax) for
the year ended March 31, 2003:
- Review of the terms of appointment of the Administrator;
- Detailed analytical review of budget to actual expenditures
for the year; and
- Examined, on a test basis, evidence supporting amounts
recorded as expenditures for the year, with a particular
focus on amounts that were over-budget.
The total amount of expenses incurred by the Administrator
for the year ended March 31, 2003 was $3,938,174 (excluding
Goods and Services Tax) (Appendix).
As a result of applying the above procedures, we noted the
following exceptions:
- Total compensation expense is overstated by $11,719 due
to a 2002 understatement of the annual Year End Profit Sharing
Plan. This overstatement results in a further overstatement
of the compensation markup by $3,281 and of indirect support
costs by $3,046, resulting in a total overstatement of costs
by $18,046. This amount relates entirely to expenses which
should have been reported in 2002.
- Overstatement in Garden City software modification/ maintenance
by $1,588 due to a foreign exchange rate difference.
These procedures in themselves are not sufficient to constitute
an audit of the Administrator's schedule of expenses and therefore
we express no opinion thereon.
This report is solely for your use in connection with your
assessment of expenses incurred by the Administrator for the
year ended March 31, 2003.
Chartered Accountants
May 16, 2003
Appendix
Administrator's Expenses
for the year ended March 31, 2003
| |
Budget |
Actual |
Variance Over/(Under) |
| |
|
| Dedicated Personnel Costs |
|
|
|
| Total Compensation excluding Fringe |
$1,895,101 |
$1,998,580 |
($103,479) |
| Payroll Taxes and Benefit Costs |
165,306 |
185,998 |
(20,692) |
| |
|
| Total Compensation Expense |
2,060,407 |
2,184,578 |
(124,171) |
| Gross mark-up |
28% |
28% |
|
| Mark-up |
576,914 |
611,682 |
(34,768) |
| |
|
| Total Dedicated Personnel Costs |
2,637,321 |
2,796,260 |
(158,939) |
| |
|
| Operational Costs |
|
|
|
| Rent |
34,212 |
34,212 |
- |
| Occupancy |
46,853 |
48,501 |
(1,648) |
| Computer/ network systems |
64,329 |
46,933 |
17,396 |
| Communication |
68,333 |
57,029 |
11,304 |
| Office Supplies |
100,407 |
93,910 |
6,497 |
| Mailing costs |
37,614 |
36,986 |
628 |
| Transportation and Travel |
79,940 |
102,431 |
(22,491) |
| Independent Expert -Tax |
97,280 |
- |
97,280 |
| Miscellaneous |
13,757 |
48,801 |
(35,044) |
| |
|
| Total Operational Costs |
542,725 |
468,803 |
73,922 |
| |
|
| TOTAL DEDICATED PERSONNEL AND OPERATIONAL COSTS FOR
THE OTTAWA CENTRE |
| TOTAL COST |
3,180,046 |
3,265,063 |
(85,017) |
| |
|
| Indirect Support Costs |
|
|
|
| Crawford Canada Corporate Support |
535,589 |
567,867 |
(32,278) |
| |
|
|
|
| TOTAL DIRECT PERSONNEL AND OPERATIONAL COSTS FOR THE
OTTAWA CENTRE |
| TOTAL COST |
3,715,635 |
3,832,930 |
(117,295) |
| |
|
| NON-RECURRING, SPECIAL PROJECT AND/OR CAPITAL EXPENDITURES
|
| |
|
|
|
| Assets/ Capital Costs |
|
|
|
| |
|
|
|
| Office |
3,000 |
- |
3,000 |
| Computer |
25,706 |
24,014 |
1,692 |
| Software |
14,859 |
7,256 |
7,603 |
| |
|
| |
|
| |
43,565 |
31,270 |
12,295 |
| |
|
| Garden City Software Modification |
|
|
|
| |
|
| Garden City software modification/ maintenance |
114,854 |
73,975 |
40,879 |
| |
|
| |
|
|
|
| TOTAL NON-RECURRING, SPECIAL PROJECT AND/ OR CAPITAL
EXPENDITURES |
| TOTAL COST |
158,419 |
105,245 |
53,174 |
| |
|
| GRAND TOTAL (INCLUDING OTHER PROJECT COSTS) |
| TOTAL COST |
3,874,054 |
3,938,175 |
(64,121) |
| |
|
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